Executive Assistant

Graf Research is seeking an Executive Assistant to manage the office, plan travel for company personnel and assist Controller with data entry and other bookkeeping tasks.  We are looking for an individual who is efficient and comfortable being a team player. The ability to multi-task, while maintaining management team schedules, is essential in this position.  We would prefer at least 5 years of experience as an Executive Administrator,  but are open to candidates at multiple levels as determined by experience and the number of “should have” and “nice-to-have” qualifications below.

Must Have

  • Proficiency with MS Office (Microsoft Word and Excel)

  • Ability to manage multiple tasks in a fast-paced environment

  • Aptitude to work as a team leader and with all levels of personnel

  • Excellent oral and written communication skills

  • US Citizenship

Should Have

  • Ability to research, negotiate and secure rates with airlines, car rental companies and hotels

  • Detailed oriented thinking when scheduling travel and logistics for trade shows

  • Willingness to maintain office supply inventory, oversee petty cash, assist in scheduling interviews and coordinating office events

  • Aptitude for welcoming guests and customers

Nice-to-Have

  • Experience in data entry of A/P vouchers, journal entries and other data into accounting systems

  • Experience with excel spreadsheets

  • Willingness to learn bookkeeping tasks

  • DoD security clearance

  • Ability to serve as an Assistant Facility Security Officer

Location - Blacksburg, VA

Travel Requirements - No specific travel requirement, but candidates capable of traveling to perform technical presentation and customer interaction tasks will be given special consideration.

Graf Research Corporation does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran, or any other basis protected by law.